5/24/11

Calling All Working-Ladies

Here's to you all 20-somethings. The generation who learned to type on AIM, defines a relationship through facebook, breaks up over text, and can put all deep thoughts into 140 characters on twitter. Wait, and now you want me to have a business call/interview/etc on the phone!? I may send over 3000 texts a month, but I really only talk on the phone 5 minutes- and you are asking me to have a business phone call? Heres's to all the 20-somethings who I personally know have had the same experience.

At some point in your career, whether it is at the very start (with an interview) or sometime throughout it (conference call, client call, etc) you will probably have a business phone call. So how do we become comfortable in this situation and act like we know what we are doing?

(1) Properly prepare. If you are having a call from home, get completely dressed for work. Sit up tall, not laying on the bed, at a desk or table and answer the phone as though you are at work. If you look the part of a professional, you will act the part. (You wouldnt go shopping without wearing comfortable shoes to run around the mall in without blisters, right?)

(2) Gather everything you are going to need. Make sure you have a bottle of water (just incase), pen and paper, any information you may need for the call. (That would be the equivalent of forgetting to wear a strapless bra when looking for a strapless dress)

(3) Clear the area of distractions. Don't talk on the phone and browse the internet or read the latest newsfeeds on facebook.  (A girl on a mission should never be distracted)

(4) Write down questions or main talking points. BUT make sure you don't read off the sheet. It never hurts to have a cue card, but at the same time? No one wants to talk to a robot. Never interrupt the other person- if you think of something you want to say while they are talking? use that pen and paper you gathered in (2) to  remember your thoughts and continue listening.

(5) Use a normal tone. You don't want to sound cold. Or nervous. If you feel nervous then make sure to talk slower and enunciate- you want the other person to be able to understand you. (You wouldn't show signs of weakness when trying to make a bargain would you?)

(6) Take time to think through your thoughts. We are used to texting or chatting online where we can type, retype, and think about our thoughts before we push send. You can't do this on the phone. Think through what you want to say. THEN say it.

(7) Smile. It goes a long way. And for some reason you really can hear it in someone's voice.

Are we at a disadvantage over the other generations who grew up talking on the phone with friends instead of texting? possibly. Is this something we can easily overcome and become comfortable with? ABSOLUTELY. Grab your career by the phone and confidently rock your important phone call.



Any other tips or advice?
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5/15/11

Time is Precious

One thing I have learned working in the real world? Time is precious. Where does the time go? And how do I get more "fun" time?

Yes, there are 168 hours in a week and that sure sounds like alot. Well, until you break it down. You spend roughly  1/3 of those hours working and another 1/3 of those hours sleeping (unless you are one of those lucky human beings who only need 5 hours to operate - there is barely enough coffee in the office to allow me weeks on end of only 5 hours a night...) That leaves you a 1/3rd of your time to do laundry, run errands, go to the grocery store, shower (its important) and get ready, commute to work... and you get the picture.

So what is the solution? We can't quit our jobs (well, I guess we can, but I am not recommending that one), We can't cut down on sleep (again, not my recommendation), We can't exactly stop time (but if you know how to, PLEASE let me know your tricks). All we can do is learn how to use our time more efficiently so that we have more "fun" and less "chore" time.

(1) Make lists. Same as the sticky note concept. If you write down what you need to do, you wont have to constantly be thinking about it to remember it. It frees up your mind to work effectively while at work or out with friends. If you write down what you need to do, you won't forget the important items. Along the same lines, if you make lists for the week you can avoid doing the same task twice. If you figure out meals for the entire week on Sunday, you can only have to go to the grocery store once a week rather than every other night.

(2) Prioritize. Not everything can be done today (and not everything will be done today). Figure out what is a HAVE to do and what is a want to do. You might have to iron your pants for work tomorrow, but you can hold off on washing your sheets two more nights.

(3) Do it now. I can't think of how many "productive sundays" I have laid in bed for an hour longer just thinking about what I needed to do that day.... and then crawled on my couch to watch a quit movie.. you know, to "wake up". By then a friend might call, and of course I would love to go shopping/lunch/movie/just about anything but be productive. Suddenly it is 10pm and I haven't even started my to-do list. Oh procrastination... you were my friend in college, but in the real world? I just don't have time for you anymore.

(4) Time Chunk. Let's say my room is a mess. I am one of those people who will start to straighten it, then take a shower, then straighten some more, then make a phone call, then maybe pick up one more thing, then run to the store. I am most productive when I put a few songs on grooveshark and say "I am going to clean until these three songs are done." The task is literally almost always done.... and in 1/4 of the time. Focus on what you are doing, and the job gets done.

(5) Combine certain tasks. This sounds like it contradicts (4), but stick with me. Some "chores" can be done while doing something you have to do anyways (stick with me while I try to explain). Let's say I am walking to lunch to meet a friend. While I walk, I might as well call the front office to fix a leaky facet. Or (by making lists) I can prepare ahead of time so that I am taking my checks to the ATM inside the grocery store rather than making a separate trip to the bank later. Simple, yet effective. (Also sometimes easier said than done for my frazzled self)

(6) Find your optimal productivity-time. My friend Kelly will get up at 5am (yes, that sounds painful to me too) to do chores and work out before work. She has 3 additional hours every morning that I snooze through. She claims that after work she is absolutely unproductive. As for me? I would rather run my errands on the way home from work than pull myself out of my bed a moment before I absolutely must. Figure out what works for you and live by it.

(7) Step away from the computer. (after you read my posts of course!) I can be completely ready to go to bed and then spend 2 hours surfing blogs, chatting with friends, responding to emails, reading celebrity news (guilty pleasure, don't judge), etc. 2 hours! I would rather spend that time working out, meeting up with friends, getting a good night sleep. And those 2 hours sure do add up overtime. If might be the TV for you, or rockband, or another time eating vice.

These tricks might not work for everyone. And if you are one of those people who already have a great system? please share with me! It is a never ending struggle for me... find more time so I can "play" more and "work" less.
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5/9/11

Pick Your Poison

... Your financial poison that is. Everyone has one.



Here's the story. I was driving with Danielle, a friend from work (the same exact salary), and she was talking about her tanning membership. She mentioned the monthly cost and I swear my heart skipped two beats. I remained calm on the exterior while my internal alarms went off thinking "You pay WHAT to fake tan!? You've GOT to be kidding me! ... you do realize the sun is free right? and skin cancer? and..." (Disclaimer: I am not judging those who fake tan, and I am fully aware that your arms really do look more toned with a nice tan). Here's the thing though, her tanning membership is approximately the same monthly cost of my overly priced (and yet so charming) yoga studio. In the end? we end up the same. Its just how you pick your poison.

So here's the concept. No matter what your financial state is, you are going to have to make choices. For Danielle and I? Do you spend the money on a tanning membership or a yoga membership? My mom on the otherhand chooses to get her nails done weekly and a pedicure every month. Is there anything wrong with spending money on yourself? absolutely not! Everyone has their poison- the trick is to not pick TO MANY poisons.


How do we do this?
(1) Look at your big purchases. Your house, your car, your vacations. You have to decide how to allocate your income and still have some disposable income for those irresistible shoes.. oh yea, and groceries. Maybe you are a car person and could care less for a large house. Maybe you will sacrifice both for world vacations? Just realize there are sacrifices.
(2) After you look at your big purchases, make decisions with your income left over (your disposable income). Do you need to buy a bridesmaid dress this month? This might not be the month to order a round of drinks for everyone at the bar then. (When you do decide to order a round of drinks for everyone at the bar- don't forget to invite me) Pick what you spend your money on. Do you like nice highlights? or namebrand clothes?

Yes, this concept is simple. But it really, truly applies to everyone. (Even multimillionaires have to decide if they want their next mega-mansion vacation home in England or Paris) Be careful that your eyes are not bigger than your wallet.


So.... What is your poison? What do you give up? How do you decide? ....Until next time, Happy picking!